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Meetings

Extracted knowledge from team meetings, discussions, and workshops.

Purpose

This folder stores meeting extractions — structured summaries of knowledge captured from meetings. Raw meetings go here; refined process and technical knowledge gets extracted into the appropriate folders (company/processes/, solutions/*/processes/, tech/, etc.).

Naming Convention

Each meeting gets its own folder (not just a file):

YYYY-MM-DD-topic-name/
├── video.*                  ← Original video file (mp4, mov, etc.)
├── transcript.txt           ← Meeting transcript
├── frames/                  ← Auto-extracted screenshots from video
│   ├── frame-0000.png
│   ├── frame-0001.png
│   └── ...
└── extraction.md            ← Structured knowledge extraction document

Example: 2026-02-18-arm-billing-process-review/

Standard Workflow: Processing a Meeting

Step 1: Drop Files in Root

Place the video file and transcript file in the root Documentation/ folder.

Step 2: Tell AI to Process

Say: "Process the meeting" (or similar). AI will:

  1. Create the meeting folder under meetings/YYYY-MM-DD-topic/.
  2. Move the video and transcript into it.
  3. Extract frames from the video (1 frame every 5–10 seconds) into frames/ using ffmpeg.
  4. Read the full transcript AND review every extracted frame to understand both what was said and what was shown on screen.
  5. Create extraction.md from the meeting-extraction template.
  6. Select key screenshots from the frames and embed them in documentation where they add clarity.
  7. Route extracted knowledge to the appropriate folders (processes, solutions, tech, clients).

⚠️ Nothing is ignored. Every piece of information from the transcript and every meaningful screen shown in the video must be captured — per the Core Principle in PROJECT_INSTRUCTIONS.md.

Step 3: Review & Approve

AI presents a summary of what was extracted and where it was placed. Review and approve before merging.

Adding a Meeting Without Video

If only a transcript is available (no video), the same workflow applies — just drop the transcript. The folder will not have a video.* or frames/ subfolder.

Relationship to Other Sections

Meetings are input. The refined output goes elsewhere:

What Was Discussed Extracted To
A business process company/processes/ or solutions/*/processes/
An architecture decision tech/decisions/
A client requirement clients/[name]/requirements/
A technical design tech/architecture/